Privacy Notice

This notice is issued pursuant to the Personal Data Protection Act 2010 (“PDPA”) (“Privacy Notice”). It explains the types of personal data that CTS Horizon Sdn. Bhd. (collectively “CTS”, “we”, “us” or “our”) collects or has collected, how such personal data is collected, the purposes of processing such personal data, the parties we disclose or have disclosed the personal data to and the choices available to you including your rights to access and correct your personal data.

By providing your personal data to us, you agree and consent to be bound by this Privacy Notice. You also confirm that all personal data provided by you is accurate and complete, and that none of it is misleading or out of date. You will promptly update us in the event of any change to your personal data. You are required to ensure that your parents or legal guardian consent on your behalf to be bound by this Privacy Notice, if you are under the age of 18.

Types of Personal Data

To the extent that you have provided (or will provide) personal data about others, you confirm that you have explained to them that their personal data will be provided to, and processed by, us and you represent and warrant that you have obtained their consent to the processing of their personal data in accordance with this Privacy Notice.

Your personal data may include, but is not limited to:

1. your information – such as name, NRIC or passport number, date of birth, gender, nationality, race, address, email address and contact numbers;
2. any other information that identifies you or makes you identifiable;
3. recording of your images via CCTV cameras when you visit our premises;
4. education information – such as your secondary and tertiary education, including but not limited to degrees certificates, transcripts, field or study (ies), overall results and the commencement and ending date of education, and other qualification;
5. employment related information – such as details of your employment history, your job title or position, your employment location, role description, date of employment and date of end of employment, employment references, notice period to tender resignation, details of any criminal convictions that you declare or criminal background screening (where relevant and permitted under applicable law), bankruptcy history, conflict of interest declarations, political declarations;
6. financial information – such as salary history, other benefits, company allowances, bank account details, personal reference number with regulatory bodies including but not limited to the Inland Revenue Board for tax deduction, Employee Provident Fund for employee and the employer’s contribution to the retirement fund, Social Security Organisation (SOCSO) for social security protection to employees and their dependents through the Employment Injury Scheme and the Invalidity Scheme;
7. sensitive personal data – such as information as to your physical or mental health or condition, and your religious beliefs; and
8. any other information that identifies you or makes you identifiable – such as those shared in your resume or curriculum vitae.

Sources of Your Personal Data

We may collect your personal data from amongst others, the following sources:

1. when you interact with our website, submit information to us, contact us for information, visit our offices, events or other premises or take part in any of our online or digital initiatives;
2. when you use or interact with us on our website, submit information to us, contact us for information or apply for employment;
3. third parties or external agencies – such as your referee, authorised recruitment agencies, education or financial institutions, credit reporting agencies, or any other party or agency for purposes of recruitment and assessing any application for employment; and
4. other sources – where you have given your consent or where otherwise lawfully permitted.

Purposes of Processing Your Personal Data

We may process your personal data for, amongst others, the following purposes (collectively “Purposes”):

1. All internal record keeping, administrative, governance and compliance purposes, including but not limited to auditing, data analysis, database records, statistics, risk management, budgeting and conflict of interest reporting;
2. To provide you with information that you may request from us and/or to communicate with you;
3. To maintain, improve or enhance the user experience of our website;
4. For any contractual obligations entered into by us;
5. For purposes of investigations, prevention and detection of crime;
6. For purposes of, or in connection with, any legal proceedings, or for the purposes of establishing, exercising or defending legal rights;
7. For any other purposes that is required or permitted by any law, regulations, guidelines and/or relevant governmental or regulatory authorities;
8. For any background checks including but not limited to education check, previous employment records check, reference check, bankruptcy history and/or criminal background screening; and/or
9. For any other purposes that are incidental or ancillary or in furtherance to the above purposes which are not specifically mentioned herein.

Disclosure of Your Personal Data

Your personal data may be disclosed to relevant third parties (within or outside Malaysia) including but not limited to:

1. third parties appointed by us to provide services to us or on our behalf such as those processing personal data on our behalf;
2. governmental or regulatory agencies to comply with statutory, regulatory and governmental requirements, including law enforcement agencies, government departments, statutory authorities and industry regulators;
3. any person to whom we are compelled or required to disclose to under law or in response to a competent or governmental agency;
4. other companies, organisations and/or service providers to carry out any of the purposes; or
5. any credit reporting agencies/debt collectors.

Transfer abroad

We may transfer your Personal Data to places outside Malaysia when carrying out any of the Purposes stated herein where permitted by law.

Your Right to Access and Correct Your Personal Data

You have the right to request access to your personal data in our possession, or to correct such personal data. You may make such request by contacting us using the details set out below.

We may decline to comply with your request, but we will notify you of the reasons for not being able to so.

Exercising Choices Over Your Personal Data

You may exercise your choice to limit the use or the extent of use of your personal data and personal data relating to other persons who may be identified from that personal data, subject always to our contractual rights and/or our rights and obligations under relevant laws and regulations.

Consequence of Not Providing Your Personal Data

Where indicated (e.g. in application forms), it is obligatory to provide your personal data to us to enable us to process for the Purposes. Should you decline to provide such personal data, it may, amongst others, prevent us from communicating or continuing to communicate with you or affect certain aspects of your employment with us. It is also obligatory for you to provide CTS your personal data if you enter any of our premises or attend any of our events. Should you disagree to provide such personal data, we may refuse your entry.

We Update our Privacy Notice from time to time

CTS may update or amend this Privacy Notice from time to time to reflect changes in our business operations, legal or regulatory requirements, or data protection practices.

The latest version of this Privacy Notice will be made available on CTS’s website and/or through other appropriate communication channels. We encourage you to review this Privacy Notice periodically to ensure that you remain informed of how CTS processes and protects your personal data.

Where required by applicable law, CTS will obtain your consent or otherwise notify you of any material changes to this Privacy Notice. Your continued dealings or interactions with CTS after the updated Privacy Notice has been made available shall constitute you accept and consent to be bound by the updated Privacy Notice.

Contact Us

If you have any questions, requests or complaints relating to this Privacy Notice or CTS’s processing of personal data, please contact: legal@my-cts.com

Language

This Privacy Notice is issued in English and Bahasa Melayu. In the event of any inconsistency between the English version and Bahasa Melayu version, the English version shall prevail.

Click here for BAHASA MELAYU version.